A Basic Ordering Agreement (BOA) is a written instrument of understanding, negotiated between an agency, contracting activity, or contracting office and a contractor, that contains the (1) terms and clauses applying to future contracts (orders) between the parties during its term, (2) a description, as specific as practicable, of supplies or services to be provided, and (3) methods for pricing, issuing, and delivering future orders under the basic ordering agreement.
This contracting vehicle is commonly used to streamline ordering when using Simplified Acquisition Procedures.
The Parts of the BOA
I. Contains contract clauses applying to future contracts between the parties during its term.
II. Contemplates separate future contracts that will incorporate by reference or attachment the required and applicable clauses agreed upon in the basic ordering agreement.
III. Contains methods for pricing, issuing and delivering future orders; listing one or more Government activities authorized to issue orders under the agreement.
IV. Contains a description of supplies and services to be provided.
V. If fast payment procedures will apply to orders, it will include the special data.
The BOA is NOT a contract and at the discretion of the contracting officer, may include multiple vendors. Think of this announcement type as just a way for you to limit those bidding against you, only those on the BOA have the right to participate in the procurement process.
Purchase Agreements are used for actions related to Simplified Acquisition
The Difference Between a BOA and a BPA
Basic Ordering Agreements are used for the higher dollar type actions similar to those of the Blanket Purchase Agreement (BPA) in the sense that it, like the BPA, is an agreement and not a contract.
Responding to a Basic Ordering Agreement
These types of contracts are nice to go after. Why? Because it is good to know that the energy spent to be awarded a BPA today can have my phone ringing with orders tomorrow and beyond.
A typical response is much like submitting a bid on a normal solicitation; in most cases they have identified min and max number of units. The agreement usually has multiple year options for extending the life of the BOA.
Awarded a BOA – Now What
Well most of us believe once we have our BOA the orders should start coming in. Many of us fail to realize that we need to market the specific buyers that will purchase via this contracting vehicle. After all if they do not know us- they do not buy from us.
I Challenge You – On your next awarded BOA or BPA market your buyers and I promise you will see an increase in task orders.
The BOA is NOT a contract, but a purchasing vehicle to place task orders against. They usually result in 4-5 year contracts and can include multiple awardees or multiple Agencies; making them a great opportunity to to get proactive on.
By becoming more proactive and identifying these potential opportunities ahead of time allows you to accomplish the following;
1. Obtain the original request and technical data (if available); allowing you to better respond.
2. Make a Set Aside request; limiting those bidding against you.
3. Identify those buying from the BOA; increasing task orders.
I can not stress this enough, your advantage in Government lies in your ability to be proactive.