Unlock the Secrets Behind the DLA Solicitation Number

Unlock the Secrets Behind the DLA Solicitation Number

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Unlocking the secrets behind DLA’s solicitation number can reveal more information than you think. For instance, it tells you if it is an automated buy, contract value and the buying location.

So how exactly, can you get all of this from a bunch of numbers and alpha digits? This article explores the mysteries behind the solicitation number and how it can help you.

The Federal Government’s solicitation number is a 13 digit number that identifies a particular Request for Quote (RFQ). In DLA, solicitation numbers are categorized as “R”s and “B”s. 

When entering this number in search criteria, you do NOT enter any dashes between the numbers/letters.

Purchasing Activities of DLA

DLA is comprised of four major Primary Level Field Activities (PLFAs) responsible for purchasing commodities and services common to all Military Services, other Federal agencies, and joint and allied forces.

To find the DLA department or Agency office responsible for the purchase, look within the first 6 digits of the solicitation.

info-graphic DLA solicitation activity

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Components of the Solicitation Number

DLA classifies the solicitations that it publishes under a number of different types, each designated by a specific letter in the 9th position of the solicitation ID–generally either T, U, Q, R, or X.

The following table indicates the meanings of the other DLA PIIN components, based on the fictional sample PIIN “SP050003T1234.”

info-graphic showing DLA components

DLA Solicitation Types

The Alpha Digits

“T” Solicitations

A “T” solicitation is a request for quotation (RFQ) that is valued at under $25,000. These are automated, meaning that they are generated automatically by the system and not created manually by the buyer.

As much as 95% of the opportunities seen on the bid board are automated.

These “T” solicitations may also be identified by a “U” rather than a “T” in the 9th position of the solicitation number, in the event that there were no remaining unique combinations of the last 5 digits available when the RFQ was generated.

“Q” Solicitations

“Q” solicitations are typically an RFQ that falls under the Simplified Acquisition Procedures and are valued at less than $100,000. However, because some commercial acquisitions that fall under FAR Part 12 and are valued at between $100,000 and 5 million dollars can also be requested, you may see solicitations valued at higher dollar amount for commercial items.

“R” Solicitations

“R” solicitations are also known as requests for proposal (RFPs) and are generally for acquisitions valued at over $100,000.

The award resulting from an “R” solicitation is called a contract and is binding since it must be signed by both the contracting officer and the awardee.

“X” Solicitations

“X” solicitations represent Indefinite Delivery Purchase Order (IDPO) bid opportunities that also fall under the Simplified Acquisition Procedures

In Conclusion

Simply by looking at the solicitation number you are able to identify the buying location and in some cases, the estimated contract value. Thus, a solicitation number can assist you in gaining insight and making quicker decisions.