Source Approvals & Compliance

Obtaining a Government source approval can open the door to opportunity and best of all, many of them limit the amount of competition you face. But how do you know what source approval benefits you most?

So often we think we are prepared for the government, only to hit barrier after barrier impeding our progress. Because most of these barriers are self imposed, it is important in making sure you are fundamentally prepared to achieve your goal.

In other words, you need to understand how to correctly identify a good source approval opportunity. Luckily where here to help! 

With our years of experience, we can minimize the costs associated with this process. And to help get you started, we’ve developed a simple technique to use as a general guide. 

It is called a positioning technique. And because positioning requires you to be proactive, you will be multi-tasking. Implement this and then contact us with your list of potential NSN source approvals, and we will work with you to refine it and begin the approval process.

Source Approvals (SARs)

ITAR Compliance

DAPA Agreements

FEMA Registrations

Government Source Approvals Benefiting You Most

Simple Technique Identifies NSNs for Approval

So, how do you know what Government source approvals might benefit you? First and foremost, you need to understand these approvals come at a cost to the company. That being said, you want to be sure that you can recoup these associated costs in a reasonable amount of time.

Here’s a simple technique to help quickly qualify NSNs for further investigation. Now, by implementing this technique into your day to day activities on the market, you will improve efficiency and increase productivity.

OK, here it is. When you are qualifying your Government bid opportunities, the next time you see approved source required, look up the award history on the NSN. 

Here’s what you are looking for. Assuming the award history shows frequent purchases throughout a year, look at the dollar value of these purchases. A rule of thumb is values ranging 50k or more are worth looking further into.

Because your are doing this while qualifying your daily bid opportunities, your saving precious research time. By putting this new found information on a tracking sheet, you begin generating a list of NSNs for approval that you can position for. 

Now, instead of researching the market, you can focus on refining your list to establish the most beneficial approval requests to obtain.

Put CSG Federal’s years of experience to work for you; keeping you on track and making sure that your request is completed in a timely manner, with all required documentation and forms. 

The Source Approval Process

All Source Approval Request Packages (SAR) will either be accepted with authorization to participate as an Approved Source for the specific NSN in future procurements or rejected.

Upon receipt of the formal Notification Letter of an approval, you may legally compete against other Approved Sources to supply the specific NSN item for Government requirements. This process can take between 30 to 120 days, and the slightest thing missing is sufficient for denial.

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DLA's Source Approval Request (SAR)

The DLA Source Approval Request (SAR) package is an assembly of information required of a prospective new supplier for a specific item (NSN) that is currently procured as other than full-and-open competition.

To successfully become an Approved Source through either the Alternate Offer or Source Approval Request process, the responsibility is on the replacement item’s supplier to document and demonstrate their product is equal to or better, than the currently approved item which DLA  is procuring.

SARs for Naval Supply (NAVSUP)

These Government source approvals are applicable to Navy Critical Application Items (CAI) and Critical Safety Items (CSI).

SARs are intended for actual manufacturers only. Meaning, the Manufacturer is the supplier with plant equipment and personnel that performs the physical fabrication processes that produce the deliverable part or other items of supply for the government. The actual manufacturer must produce the part in-house. 

As a result, distributors are only permitted to supply critical aviation items if traceability to an Engineering Support Activity (ESA) approved source is provided.

Navy SAR Definitions:

SAR Package:  Source Approval Request Package

Critical Application Item (CAI) : An item that is essential to weapon system performance or operation, or the preservation of life or safety of operating personnel, as determined by the military services.

Critical Safety Item (CSI): A part, assembly, installation equipment, launch equipment, recovery equipment, or support equipment for an aircraft or aviation weapons system that contains a characteristic any failure, malfunction, or absence of which could cause a catastrophic or critical failure resulting in the loss or serious damage to the aircraft or weapons system, an unacceptable risk of personal injury or loss of life, or an un-commanded engine shutdown that jeopardizes safety.

Compliance & Approvals

ITAR Compliance

International Traffic in Arms Regulations (ITAR) control the export and import of defense-related articles and services on the United States Munitions List (USML)

DAPA Agreements

DAPA agreements are for those selling medical and pharmaceutical products to the government. These are agreements between DLA Troop Support and the manufacturers/suppliers of the VA’s (Veteran’s Administration) MSPV (Medical-Surgical Prime Vendor) Program. 

DAPA establishes both the selling price of products and the authority to allow DLA Troop Support’s PVs to distribute a DAPA-Holder’s products to DLA Troop Support’s military and other federal customers.

FEMA Registrations

If you are seeking to do business with FEMA in support of a disaster recovery effort, please be aware that FEMA’s goal is to seek local companies within the disaster area for goods and services related to a specific disaster when practical and feasible.

Hence, FEMA has created the Industry Liaison Program (ILP) which establishes strategic relationships with suppliers and stakeholders; serves as an information provider for suppliers seeking to do business with FEMA; and connects suppliers with program offices in support of FEMA’s mission.

GSA Schedules

GSA Schedule Contracts, also known as GSA Schedules or Federal Supply Schedules, are indefinite delivery, indefinite quantity (IDIQ), long-term contracts under the General Services Administration’s Multiple Award Schedule (MAS) Program. 

Under this program, GSA awards contracts to multiple companies supplying comparable services and products at varying prices. The FSS operates over 100 different schedules covering most product and service categories.


Although there are a variety of different schedules covering most products, it does not necessarily mean that all companies can benefit from them. So, be advised to approach these schedules with caution by doing the due diligence in making sure the procurement activity warrants the time and effort of obtaining one of these schedules. Further more, the process can take 14 to 18 months.

Open the Door to Opportunity

Call 1.800.539.1032 to discuss your needs!

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